Monthly Financial Reporting & AI Commentary

At Evellere Solutions, we transform your raw accounting data into concise, actionable insights—delivered every month without lifting a finger. Our end-to-end service combines secure data integration, AI-driven narrative generation, and polished report assembly to give your firm and your clients a clear financial story on schedule.

1. Overview & Objectives

• Why It Matters:
  Timely, accurate financial reports are the backbone of strategic decision-making. Yet many firms struggle with manual exports, repetitive formatting, and time-consuming commentary drafts.

• Our Goal:

  1. Automatically extract P&L and Balance Sheet data each month.

  2. Use advanced language models to craft an executive summary, highlight trends, and flag variances.

  3. Deliver branded PDFs and slide decks, ready for partner review or client presentations.

2. Secure Data Extraction & Integration

• OAuth-Secured API Calls:
  • We connect to your QuickBooks Online or Xero instance via OAuth 2.0, requesting only “read” scopes for reports—never storing your login credentials.

• Automated Data Pipeline:
  • A serverless job (AWS Lambda in a private VPC) runs on a schedule you choose (e.g., 1st of every month), pulling:

  • Profit & Loss Summary

  • Balance Sheet Summary

  • Optional KPIs (Accounts Receivable Aging, Top Expense Categories)

• Data Validation & Normalization:
  • We perform sanity checks (e.g., ensuring total assets = total liabilities + equity) and normalize numeric formats (currencies, dates) so your reports are consistent.

3. AI-Driven Commentary Generation

• Prompt Engineering & Anonymization:
  • Raw report data is anonymized (vendor names replaced with generic placeholders) before being sent to a secure LLM endpoint that disallows data retention.

• Executive Summary Creation:
  • The AI composes a 3-paragraph narrative capturing:

  1. Performance Highlights: Revenue/expense drivers and margin shifts.

  2. Trend Analysis: Month-over-month and year-over-year comparisons.

  3. Key Recommendations: Suggested actions (e.g., “Consider reducing OPEX by renegotiating vendor contracts”).

• Bullet-Point Insights:
  • Three positive takeaways and two areas of concern are automatically generated—focused on metrics like gross margin, operating ratio, and cash conversion cycle.

• Human-In-The-Loop Review:
  • Your assigned analyst quickly reviews and, if needed, tweaks the AI’s output via a web interface before final assembly.

4. Report Assembly & Delivery

• Branded PDF Reports:
  • Using a locked Word template (with your logo, colors, and footer compliance note), a script (Cursor-scaffolded Python) injects AI text and charts (exported PNGs) into predefined placeholders.

• PowerPoint Slide Deck (Optional):
  • A 3-slide deck highlights:

  1. Title & Executive Summary

  2. P&L Chart + Top Trends

  3. Balance Sheet Snapshot + Recommendations

• Interactive Dashboard Link:
  • For clients who prefer digital access, we host a read-only Tableau/Looker Studio dashboard—embedded in a secure, time-limited link.

• Delivery Mechanism:
  • Reports are emailed via a secure, expiring link (AWS S3 presigned URL) and can also be pushed to your firm’s document management system (e.g., SharePoint).

5. Technical Safeguards & Compliance

• Encryption & Access Control:
  • All data in transit uses TLS 1.2+; reports at rest are encrypted with AES-256. Access to the report pipeline is restricted by IAM roles and MFA.

• Immutable Audit Logs:
  • Every extraction, AI call, and report generation event is logged with a timestamp, user ID, and data snapshot hash—retained for 12 months.

• Dependency Management & Vulnerability Scanning:
  • We run Snyk on all report-generation libraries and conduct quarterly third-party security reviews.

• SOC-2 & ISO-27001 Alignment:
  • Our internal controls map to SOC-2 Trust Services Criteria and ISO 27001 Annex A, providing you confidence in our processes.

6. Benefits & Outcomes

• Consistent, On-Time Delivery:
  • Never miss a month-end again—reports arrive on your schedule without manual intervention.

• Enhanced Advisory Value:
  • AI-driven insights free your partners to focus on strategy, not spreadsheet formatting or narrative drafts.

• Scalable & Cost-Effective:
  • Automate what used to take hours of junior-staff time—invest those hours in client relationships and growth.

• Professional Brand Image:
  • Polished, branded reports and slide decks reinforce your firm’s credibility and expertise.

7. Getting Started

1. Discovery Call: Outline your reporting cadence and KPIs.

2. Grant Read-Only Access: Create a limited-scope user in QuickBooks/Xero.

3. Review Sample Report: We run a no-obligation demo using your latest month’s data.

4. Launch & Training: Schedule your first automated report—plus a quick walkthrough of our review interface.

Transform month-end from a chore into a strategic advantage.
Contact Evellere Solutions today to automate your financial reporting and focus on what truly moves the needle for your clients.